Both your W-2 and your tax return must have your correct name. If your Social Security card does not show your correct name you should order a new card but proceed to file your taxes as normal. If your W-2 has the wrong name, you must ask your employer for a replacement and file the replacement W-2 with your taxes.

What is the official name for a Form W-2?

Wage and Tax Statement
Form W-2 (officially, the “Wage and Tax Statement”) is an Internal Revenue Service (IRS) tax form used in the United States to report wages paid to employees and the taxes withheld from them.

Who is the W-2 filled out by?

Employers must file Form W-2, the IRS Wage and Tax Statement, for each employee who receives at least $600 in wages from your business, even if you did not withhold any income, Medicare or Social Security tax, though you would have had to withhold income tax if an employee did not claim an exemption from withholding on …

Are W-2 forms mailed out?

According to the Internal Revenue Service, W-2 forms should be mailed out to employees by no later than January 31 for forms derived from the previous calendar year. While employees may not receive them in the mail on this date, they must – at the very least – be sent out at this point.

What happens if my employer put the wrong Social Security number on my W-2?

If you discover an employee’s SSN is incorrect, you should ask to see the employee’s Social Security card to ensure the name and SSN shows correctly in your payroll records. If you receive a corrected name or SSN from the employee after you filed the Form W-2, submit a Form W-2C to make the correction.

Is Form W-2 is used to prepare the employee’s tax return?

Form W-2 is used to prepare the employee’s tax return.

When do employers have to mail out W-2 forms?

Employer’s Deadline. Employers are required by the IRS to either hand-deliver or mail Form W-2 to all current and former employees by January 31st of the following year.

What kind of information is on a W-2 form?

Every W-2 has the same fields, no matter the employer. W-2 forms are divided into state and federal sections since employees must file taxes on both levels. Some fields provide the employer’s information, including the company’s Employer Identification Number (EIN) (federal) and the employer’s state ID number.

Do you have to put your middle name on Form W-2?

You may enter either the middle initial or the full middle name. It is acceptable to use the Specifications for Filing Forms W-2 Electronically format for employee copies of the Form W-2 even though it may contain suffixes, middle names, etc.

What to do if you are missing your W-2?

If you’re missing your W-2, use Form 4852, Substitute for Form W-2, Wage and Tax Statement. The IRS will need to verify your information, so this option may take a little longer than filing via the traditional forms. Filing for an Extension: If you’d just like a bit more time to file, apply for a six-month extension.