Taxpayers who are unable to get a copy from their employer by the end of February may call the IRS at 1-800-829-1040 for a substitute W-2. The IRS will send a letter to the employer on taxpayers’ behalf.

How much does it cost to get a replacement W-2?

The IRS keeps copies of W-2 forms from your previous tax years. To get a copy from the IRS you must order a copy of your entire tax return by using Form 4506. This service is available for W-2s issued during the past 10 years. There is a $50.00 charge for each return that you request.

Is there a fee for a replacement W-2?

Is There a Fee for a Replacement W-2? Though your employer must give you a duplicate W-2 within a reasonable time, the IRS does allow your employer to charge for the duplicate copies. There is not a specific dollar amount limit; instead the IRS just says the employer can charge a “nominal” amount.

What to do if you lose a copy of your W-2?

The IRS will contact the employer on your behalf and send you a Form 4852, a substitute W-2, to use to file your taxes. If you don’t get your duplicate W-2 in time to file, you’re still responsible for completing your taxes by the deadline. Use a Form 4852 to file your return with your best estimate of your wages and taxes withheld.

Can You charge employees for reissued Form W-2?

You can charge employees for reissued Forms W-2. The fee can help pay for the supplies and time required to create and distribute a duplicate form. Tax forms are common targets for con artists. Form W-2 contains many pieces of employee information, including the employee’s Social Security number.

Is it legal for your employer to charge you to view your W2?

Tax Professional Answers. Your employer is required by law to provide you either a hard copy of your W2 or a free digital copy (if you opt for that) each year. If they have provided the required copy and you need another one then there is no statute barring them from charging for extras.