Your employer is required to provide you with Form W-2, Wage and Tax Statement. If your employer does not provide online access to your W-2, they must mail or hand-deliver your W-2 to you no later than January 31st. If you are not sure if you have online access, please check with your company HR or Payroll department.

How long does it take W-2 to come in the mail?

Employers have until Jan. 31, 2019 to send the 2018 Form W-2 earnings statement to their employees. If an employer is mailing Forms W-2 to their employees, they must be postmarked by Jan. 31, so it may take a week or so to arrive.

When do W-2s have to be sent out?

When are W-2s due to employees? Send Copies B, C, and 2 of Form W-2 to each employee by January 31. Your employees don’t have to physically have the forms by that date, but the deadline to mail W-2 forms is January 31. That is the absolute last day to send out W-2s.

When is the deadline to file a W2 form?

January 31 is also the Form W-2 deadline to submit Copy A of each form to the SSA. You can file on paper or electronically. The federal government encourages you to e-file the forms. You must e-file if you have to file at least 250 forms.

How to find out if my W-2 forms have been mailed out to me?

Someone at work may be able to print you a new form on the spot or have another one mailed to you. If your current or former employer doesn’t send you a W-2 by the end of February and you have to call the IRS at 800-829-1040 for help be sure to have your contact information and your employer’s ready when you make the call.

Are there any changes to the W-2 form for 2018?

The rules around Form W-2 aren’t changing in 2018, but tax withholding rates are different in 2018 from 2017, so don’t be surprised if the withholding on your W-2 is different in 2018 than in previous years even if your salary is roughly the same.